How to Respond to a Citizen

OPD 08/01/2006

brooke@brookeallen.com www.BrookeAllen.com
Originally published in International Family Magazine

After sending the mayor the letter, I felt so much better. The consumer affairs hotline still didn’t pick up their phone but that no longer mattered. I had so much fun thinking up the letter and I was proud of myself.

A few months after I wrote the letter, Ed Koch lost his re-election bid. I hadn’t voted for him. I hadn’t voted for his opponent either. I went into the voting booth, pulled the curtain, and did nothing. I took the time to vote my abstention.

Unexpectedly, at the end of December I received a most lovely belated Christmas present in the form of a letter that I will cherish forever.

City of New York

Office of the Mayor

December 28, 1989

Your letter of August 18 was misplaced and only recently made its way to my desk. I was very troubled by what you had to say and apologize for the delay in responding to you.

The consumer hotline was not established as a public gesture with the intention that, in reality, it would not serve the public or investigate its complaints. Though my administration is about to end, I have asked Consumer Affairs Commissioner Angelo Aponte to look into the charges that you raise. I have asked him to take immediate action, where necessary, to make sure that the hotline is fully staffed and responds expeditiously to all complaints. Moreover, I have asked him to make sure that the next administration is aware of any problems with the hotline.

Further, I am returning the two dollars that you sent to me. I am disappointed by your insinuation that personal financial gain would be a motivation for helping you.

If you are sincere in your interest to establish a branch of your business in New York City, our Office of Economic Development (212-NY-MAGIC) and the Office for Business Development (212-513-6400) may be able to assist you, and I encourage you to contact them.

My administration has sought to create a climate in the City where businesses can flourish and at the same time one where the interests of the City’s consumers and residents will be safeguarded. Arbitrating these interests is no simple or enviable task — but I, and members of my staff, have done that on every day of our watch — and in as just and far-sighted a manner as possible.

All the best.

Sincerely,

Edward I. Koch

M A Y O R

Wow!

As soon as I received the letter, I called the hotline. They picked up on the first ring. I couldn’t remember what had been my complaint the prior summer so I said, “Just checking,” and hung up. From then on the line was answered immediately every time I called.

When responding to a complaint, think WWED.[1]

[1] “What Would Ed Do”. Ed Koch published a collection of his letters in a book called All the Best: Letters from a Feisty Mayor. The man could write.

How I Learned to Wiggle My Ears

OPD 07/01/2006

© 2006 Brooke Allen
brooke@brookeallen.net www.BrookeAllen.net
Originally published in International Family Magazine

You might be amazed to know that you have muscles that don’t get wired up to your brain unless you work at it.

When I was nine we moved to a new house that had a large field that had been used by a farmer to grow hay. Because we wanted to convert it to a lawn we had to remove many large rocks. We piled them behind the barn.

Ah hah,” my dad said one day, “We can paint the stones white and use them to line the driveway.”

He gave me a can of white paint, a brush, and the mission.

I began by painting one stone behind the barn. Then I carried it to the edge of the driveway. I did this a few times. It was a cumbersome process because the stones were quite heavy. And, it was annoying because the paintbrush kept drying between each use. And, it was messy because I wanted to get done that day so I didn’t wait for the paint to dry before moving each stone. A good deal of paint made its way from the stones to my hands and clothes.

After observing my efforts, my dad took one stone and the can of paint from behind the barn. He placed the unpainted stone beside the driveway and place the can of paint next to it.

I hadn’t seen him do that and it took me quite a while to discover what he had done. Who asked him to do that? Sometimes my dad would play cruel tricks.

After bringing the can and the stone back to the barn I continued to paint the stones and carry them to the driveway Then, for no apparent reason, my dad took a wheelbarrow out of the barn and parked it squarely on the path between the stones to the driveway. Navigating my way around an obstacle placed in my way was even more annoying.

Finally he put the wheelbarrow, inverted, over my pile of stones. I became infuriated. I angrily grabbed it by both handles and flung it a few yards out to the side. What was he trying to do to me?

It was back breaking work and I was exhausted by the time I was finished.

That afternoon my parents had a guest who stayed for dinner. The guest congratulated me on how hard he saw me work. He said I must be very strong.

My dad said, “He was working a lot harder than he needed to. He’s got to learn to use the muscle between his ears.”

That angered me. I wouldn’t have had to do any of it if he hadn’t made me do it.

As I went to sleep I thought about his comment about the muscle between my ears. I knew some of the kids in the school could wiggle their ears. Perhaps that is the muscle he was talking about. It took me a very long time to find that muscle, but eventually I did.

I was so excited and could hardly wait till morning when I would wiggle my ears and tell my dad that I finally figured out what he was talking about.

My dad had a really good laugh.

Years later so did I.